Application deadline : 18:00 hrs. (IST), 06th January 2025.
Position: Personal Secretary (Consolidated Position)
Salary Range: ₹ 7 - ₹ 8 lacs per annum (CTC)
About IUSSTF
The Indo-U.S. Science and Technology Forum (IUSSTF) is a bilateral organization established by the Governments of India and the United States of America to foster excellence in science, technology, and innovation through collaborative initiatives.
Roles and Responsibilities
- o Communication Management: Serve as the point of contact for internal and external communications, an interface between ED’s office, staff members, draft correspondence, and manage the correspondence and emails of the Executive Director's office.
- o Liaison Role: Coordinate between departments and external stakeholders to facilitate smooth communication and the timely execution of tasks.
- o Document Preparation: Prepare high-quality reports, presentations, meeting agendas, and minutes of meetings, ensuring confidentiality and accuracy.
- o Event Coordination: Assist in organizing high-level meetings, conferences, and official events involving internal teams and external stakeholders.
- o Data Management: Maintain a systematic record-keeping system, organize files and critical documents, and ensure the availability of required information promptly.
- o Administrative Support: Provide comprehensive secretarial assistance to the Executive Director, including calendar management, scheduling meetings, appointments, travel arrangements, and documentation.
Essential Qualifications
- o A postgraduate degree in any discipline from a recognized university. A master’s degree in Business Administration, Public Administration, Communication or Office Management is desirable.
- o Minimum of 5 years of experience as an executive assistant, personal secretary, or in a similar role, preferably in a reputed organization or with senior management.
- o Proficiency in MS Office (Word, Excel, PowerPoint) and email management systems.
Required Competencies
- o Excellent oral and written communication skills in English.
- o High level of discretion, confidentiality, and professionalism.
- o Strong organizational skills, with an ability to prioritize tasks effectively.
- o Proficiency in public relations and exposure to coordinate with international officials and dignitaries.
- o Ability to work under pressure and meet tight deadlines.
- o Proactive, with a solution-oriented mindset.
- o Strong interpersonal skills for liaising with diverse teams and external stakeholders.
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Age Limit
- The candidate should not exceed 45 years of age at the time of application.
Terms of Contract
- This is a consolidated position. The contract will initially be for one year, with provision to extend subject to performance review and organizational needs.
How to Apply
Interested candidates fulfilling the essential qualifications are invited to apply by emailing the following to recruitments@iusstf.org:
- o Completed Application Form along with a two-page resume should be emailed to recruitments@iusstf.org Please mention Personal Secretary in the subject line of your mail.
- o A cover letter (maximum 1 page) explaining how your skills and experience align with the responsibilities.
- o Contact details of two professional references.
Only shortlisted applicants will be contacted for further processing. IUSSTF reserves the right not to hire anyone or re-advertise if a person with suitable qualifications is not found. All recruitments will be made purely based on the qualifications, experience, merit, and aptitude of the candidate. IUSSTF promotes diversity at the workplace and provides equal employment opportunity to all persons regardless of race, ancestry, colour, ethnic origin, language, citizenship, disability, creed, religion, gender, sexual orientation, gender identity and/or expression, age or marital status.
